Separate decisions, owners and next steps from meeting notes.
Keep decisions separate from discussion.
A useful recap tells the team what was decided, who will act and what still needs an answer. Long notes do not always make those points clear.
Give every action a clear owner.
Ask AI to preserve names and deadlines exactly as recorded. If they are missing, mark them as not specified.
Check before you share.
Compare the recap with the meeting notes and confirm anything ambiguous with the team.
PUT IT INTO PRACTICE
Try this prompt
Summarise these approved meeting notes: [notes]. Separate decisions, action items, owners, deadlines and unresolved questions. Mark missing owners or dates as “Not specified”.
Use your own approved information. Check the output before using it.